Terms & Conditions
Travel Classics West 2027
33 years of connecting the best writers with the best editors in the land
Scottsdale, AZ · April 1–4, 2027
Hotel Valley Ho
Registration Open Now
Non-refundable application fee
$25 USD
Early bird conference fee
(until December 15, 2026)
$800 USD
After December 15, 2026
$900 USD
✓
Total conference fee is due in full at the time of acceptance.
✓
Registration is not confirmed without your conference fee.
✓
Waitlisted attendees before December 15 receive the early bird rate if and when accepted.
✓
All conference attendees are required to stay at Hotel Valley Ho. The hotel fee is in addition to the conference fee.
Hotel Valley Ho
Per night, April 1, 2 and 3, 2027
No resort fee · Breakfast included
$279 USD
In addition to the conference fee. Rate does not include nightly occupancy tax of 13.97% or the $4.00 housekeeping fee. A one-time porterage fee of $10.00 per person will apply.
Rates are valid for single/double occupancy. Additional $25.00 per person for the third and fourth person, if applicable.
A hotel reservation link will be given to writers shortly after acceptance.
All conference attendees are required to stay at Hotel Valley Ho.
The hotel fee is in addition to the conference fee.
Up until December 15, 2026
Full refund
Up until February 1, 2027
50% refund
After February 1, no refunds are given unless Travel Classics can fill the spot. Once the program is printed, no refunds are given.
Full refunds will be given should the conference be cancelled at any time due to COVID or any other national disaster.
Complete payment is expected at the time of acceptance.
Qualified applicants who were waitlisted for the Santa Fe conference will be given first consideration for Scottsdale.
It is the responsibility of the participant to be on time for scheduled tours, events and programs. No refunds or substitutes will be given for missing any scheduled meals.
Travel Classics is happy to negotiate special meal, accommodation, and transportation rates for conference attendees, speakers, and guests. Travel Classics is also pleased to work with tourism sponsors on behalf of attendees in requesting complimentary pre- or post-conference trips for writers wishing to extend their stay. Travel Classics is not responsible for the acts or omissions of tourism hosts, change of flight times, delays, losses, injuries, inconveniences, cessation of operations, bankruptcies, acts of God and other events beyond our control. Travel Classics does not own, manage, control or operate any transportation vehicle, hotel, restaurant, or other supplier of services. Independent third parties provide transportation, accommodations, sightseeing, meetings and other services. All arrangements with such independent contractors are made solely for the convenience of Travel Classics conference participants, and are undertaken at the risk of the Travel Classics participant.
All Travel Classics participants release Travel Classics and its operators from any claims for loss or damage to baggage or property, or for personal injuries or death, or for any loss from delay arising out of the acts, omissions or negligence of any independent contractors, including, but not limited to, air carriers, hotels, excursion providers, restaurateurs, transportation providers or medical providers. Each Travel Classics participant agrees to indemnify Travel Classics and the operators for all penalties, charges, losses or expenses incurred by virtue of any act, omission, violation, or law by the participant.
Participant will also indemnify Travel Classics for any reasonable attorneys’ fees and expenses that Travel Classics may incur by reason thereof. Travel Classics does not assume and expressly disclaims responsibility for any claim, action, cause of action, injuries, losses or damages arising from the actions of third-party contractors supplying services. Travel Classics is not responsible for any theft, loss, pilferage and/or damage to any participant’s personal property. Suppliers such as hotels and airlines print and/or post the limit of their respective liability to passengers/guests.